Space Management

Evaluate and plan space usage to maximize efficiency and decrease total occupancy costs.

 Knowing how much space an entity has, and how efficiently it is being used, is essential for managing the organization’s Total Cost of Occupancy.

 To expedite self-service access to space inventory and usage reports for decision support, ARCHIBUS Space Inventory & Performance provides an integrated Web based solution for viewing and managing an organization’s different types of space (such as departmental boundaries/rooms/common areas, vertical penetrations, service areas, and more) to ensure optimal space allocation.

 With this application, managers can plan for greater space efficiency by co-locating departments and identifying opportunities for consolidation.

BENEFITS

• Deliver flexible, self-service reporting for effective space allocation and cost control
• Improve evaluation of building performance and enables accurate benchmarking
• Enhance design/planning capabilities to use space more efficiently
• Support business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
• Increase productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of tasks

Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing.

 Immediate access to accurate personnel and occupancy information can often be a challenge to organizations, especially to those who experience high churn rates or are in the process of expanding or consolidating operations.

ARCHIBUS Personnel & Occupancy provides managers with a Web-based means to retrieve the information they need from a central repository and link employee information with related space inventories, drawings, planning strategies, and more.

The result is improved reporting on employee headcounts and locations, average room areas, room availability, space benchmarking, occupancy rates, and other vital knowledge needed to effectively manage an organization’s total cost of occupancy.

BENEFITS:

• Increase productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of most common tasks.
• Provide immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes.
• Improve forecasting accuracy for future needs based on current room availability and planned occupancy growth.
• Simplify assignment of employees to temporary or permanent available space using highlighted drawings.
• Communicate occupancy information easily through personalized, intuitive Web-based forms, summary tables, and reports.
• Support business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions.

Streamline the chargeback process to increase space accountability and reduce occupancy costs.

 When department managers are internally billed for their use of space, they are more apt to reduce inefficient space usage.

That inefficient use of space, when eliminated across multiple departments, can produce not only significant reductions in the space itself, but also in the associated occupancy costs such as utilities, housekeeping, taxes, and more.

Web-based ARCHIBUS Space Chargeback provides tools for setting up, calculating, and reporting on the costs for space.

The result is improved space efficiency and reduced occupancy costs throughout the entire organization as well as distributed sharing of space information that supports more informed long-term planning and decision-making. 

BENEFITS:

• Improve accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs.
• Assure more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions.
• Satisfy flexible reporting needs with easy-to-use Web-based features and forms to modify out-of the-box reports.

Streamline the entire move/add/change process, from single-person to multi-phased moves, to reduce costs and minimize organizational disruption.

 From simple, single-person moves to multi-phased moves integrated with construction, ARCHIBUS Enterprise Move Management streamlines the move/add/change process to ensure successful relocations with minimal organizational disruption.

The application reduces the complexity, risk, time, cost, and downtime associated with moves by organizing all move orders and associated information into a central repository.

With easy Web access to views displaying tasks, status changes, and milestones, move project participants can collaborate effectively to reduce duplicate effort and minimize move costs.

BENEFITS:

• Streamline the entire move process, including requests, approvals, updates, and related action items to reduce overall costs and optimize churn rates.
• Increase customer satisfaction by reducing downtime and minimizing move errors
• Improve communication, coordination, and collaboration between in-house and external resources with rules-based workflow processes.
• Generates trial layouts, move analytics, and intelligent dashboards which help enable continuous process improvement.
• Integrate rapidly with existing Human Resources and Financial systems enabling the timely distribution of updated personnel and cost center information.

Optimize space across sites with visual planning tools. Test scenarios and forecast needs with real data.

Simplify strategic space planning and forecasting to support multifaceted space planning requirements.

 Real estate, infrastructure and facilities professionals and teams require the ability to integrate and adjust existing space plans that align with the strategic space plan.

They also define specific implementation plan requirements such as real estate transactions and renovation tasks, need to discuss affinities and moves with stakeholders, and flow results to projects, moves, and space inventory.

The ARCHIBUS Strategic Space Planning application reduces the effort needed to accomplish these goals by integrating key stakeholders’ information in a single, central enterprise information model.

BENEFITS

• Optimize space planning and forecasting at all levels-from the portfolio, city, site/campus, to the building and room levels
• Plan short, medium, and long-term “what-if” scenarios for organizations of all sizes
• Simplify strategic space planning, leveraging existing space inventory and use information
• Ensure that key stakeholders envision and optimize requirements with detailed event-driven scenarios, including space configuration/allocation, leased/owned properties, and projects