Real Property

Get a financial overview of all capital and operational expenses organization wide, so you can assess total cost of ownership with granular detail. Drill into costs on all leases, fixed assets, maintenance, utilities and more. Evaluate financial impact of all operations.

 Provide a unified, correlated view of real estate, infrastructure and facilities assets and costs so they are optimally aligned to support an organization’s mission

 ARCHIBUS Strategic Financial Analysis delivers comprehensive integration of business information to deliver deep insights into that third of an organization’s balance sheet comprising fixed assets.

 ARCHIBUS connects all costs to specific business units and all assets to their intended purpose.

 By capturing the capital investments, operating costs, and total cost of ownership for a wide range of assets and by monitoring the interrelated processes that manage them ARCHIBUS Strategic Financial Analysis quickly gives professionals the validated, relevant, and trusted data they need to make finance and operations decisions.

BENEFITS

• Provide a common operating picture to view capital and operating expenses for the portfolio
• Evaluate the mix of leased and owned properties relative to space vacancy/occupancy/availability for specific buildings, campus/site, cities, regions or for the entire portfolio
• Optimize the total cost of ownership, total cost of occupancy and lifecycle for real estate, infrastructure and facility assets
• Compare benchmarks and monitor performance trends for assets including structures, properties, buildings, and equipment
• Bridge and fill the gaps between finance, HR, and IT and traditional ERP systems

Evaluate costs and occupancy across your entire real estate inventory with visual dashboards and metrics. Run analysis that lets you identify trends and understand how your leases and operations impact your core business.

 Improve the analysis and management of real estate assets to align your portfolio with your organizational mission.

 A centralized repository of accurate, easily accessible information is the foundation for strategically managing a real estate portfolio.

 Web-based ARCHIBUS Portfolio Management helps streamline data collection and analysis by accurately aggregating individual portfolio items to create a consolidated portfolio view.

 The application tracks current and projected holdings, leased versus owned space, building cost performance data, and more, to enable insightful planning and execution.

 Drill-down capabilities, graphical and geographic dashboards, KPI charting, and personalized views also help users visualize and analyze data to make fact-based decisions on the portfolio’s ability to fulfill the organizational mission.

BENEFITS:

• Improve asset stewardship through comprehensive tracking and analysis of portfolio holdings
• Provide multiple perspectives on portfolio performance to enable rapid, fact-based decisions
• Enhance root cause analysis to sustain appropriate service levels
• Reduce administrative costs through quick and intuitive data entry

Now both goals can be achieved with the Archibus Chargeback & Invoicing application. This Web-based solution’s sophisticated Wizards enable lease administrators and portfolio managers to automate all real estate-related accounting functions.

The Chargeback Wizard provides users with an intuitive tool for flexible cost allocation to internal cost centers and/or external tenants, while the Invoicing/Receivables Wizard enables accurate, automated billing and payment processes for enhanced account management.

BENEFITS:

• Increase cost transparency to improve real estate portfolio decision-making
• Improve operational efficiency through simplified chargeback/invoice/payment processing
• Decrease administrative errors with automated chargeback calculations and invoice/payment monitoring
• Streamline chargeback and invoicing processes through intuitive Wizard-based interfaces

Archibus Costs provides proactive real estate managers and lease administrators with a Web-based solution that centralizes and streamlines the definition, allocation, and approval of portfolio occupancy costs.

 It can reduce administrative overhead and improve decision making. The application also features an intuitive Wizard that tracks lifecycle costs at the invoice- or summary-level until final cost allocations are issued, as well as sophisticated filtering for multidimensional cost analysis, and more.

BENEFITS

• Improve portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities
• Align occupancy cost structure with organizational mission with increased visibility
• Decrease frequency and expense of errors with streamlined processes that track all portfolio lifecycle costs
• Reduce administrative overhead by eliminating manual processes
• Supports multi-currency and value added tax (VAT) costs

Organizations with extensive lease portfolios are faced with the daunting task of tracking numerous leases with varying expiration dates and equally variable terms of tenancy.

Relying on manual processes to track and manage these leases can result in errors based on inaccessible or inaccurate information, missed renewal dates, internal customer frustration, and possible monetary penalties.

Web-based Archibus Leases provides a centralized repository, flexible dashboards, automated alerts, and more. Deploying the application will help streamline data entry, automate lease information-gathering and management, and improve analytic capabilities, all while providing a high service level at reduced cost.

BENEFITS:

• Automate processes for lease tracking and management
• Improve access of lease information to facilitate easy analysis and reporting
• Streamline tracking of landlord and tenant responsibilities to avoid unnecessary charges
• Minimize errors and speeds data entry through intuitive prompts, reducing administrative costs