Workplace Services

Connect staff to one system for reserving meeting rooms, booking work stations, and requesting moves and services.

 Connect everyone to a user-friendly workplace experience that adapts to support teams, projects, and daily needs.

Enable a more inspiring work environment, automate operations, and maximize the use of space.

 Search people, spaces, equipment, and more in one system with advanced filters. Browse by list or floorplan and drill into key details. Build a central inventory of all assets.

Connect staff to their meeting and work spaces with bookings by phone, tablet, kiosk, or QR code. Avoid scheduling conflicts, view photos and details to see if spaces meet your needs. Enable staff to track all reservations on a personal homepage.

Free underused seats by letting part-time staff book work spaces based on daily and weekly needs. Enable staff to browse different seat types based on which projects they are working on.

Empower staff to make and track service requests, from maintenance to personal moves. Include photos, descriptions, and location details to improve outcomes and ultimately, enhance the safety and well-being of everyone in the workplace.

BENEFITS:

• Streamlines requests for all services through simple forms, intelligent workflows, and automated notification of status changes.
• Reduces administrative overhead and operating costs by enabling a self-service environment.
• Increases efficiency by enforcing Service Level Agreements (SLAs) to control resource access and standards.
• Improves performance measurement/analysis and elevates customer satisfaction.

Streamline reservations and scheduling for conference spaces and meeting rooms.

 How well an organization manages the time of its most valuable and costly resource – its people – is the measure of a truly effective and collaborative environment.

Eliminate embarrassing double-bookings, rooms too large or small for a meeting’s purpose, and misallocation of resources with Web-based ARCHIBUS Reservations.

The ARCHIBUS Reservations application provides an intuitive, integrated solution for scheduling shared space and associated amenities.

Desktop and mobile reservation options give you control over all details involved in planning, scheduling, and tracking shared space, including easily coordinating internal or external providers of audio-visual, food, or other services.

Integrated with Microsoft Outlook and Microsoft Exchange Server, Reservations capabilities deliver a seamless user experience by streamlining all aspects of meeting room and participant coordination.

BENEFITS:

• Secure shared space and resources with self-service Web forms, and avoids double bookings.
• Improve productivity by streamlining invitations to participants via integration with most email clients.
• ARCHIBUS Reservations Plugin for Microsoft Outlook™ lets individuals make room reservations within the Outlook client.
• Extension for Microsoft Exchange handles all reservations and updates. Also, changes in Exchange Calendars flow directly to Web Central.

Manage workstations and desks by reservation, and enable a fluid workplace that adapts to your daily needs.

 At many organizations, office space is frequently underutilized by 50% or more, resulting in a larger than necessary real estate and carbon footprint, along with their associated costs.

Webbased ARCHIBUS Hoteling enables organizations to more fully utilize existing space, potentially reduce leased/owned space in their portfolios, as well as decrease carbon emissions and workspace operating costs.

It supports temporary allocation of on-site workspace to dynamic project-based teams and makes implementation of increasingly popular telework initiatives possible.

Additionally, Hoteling simplifies implementation of shared space chargebacks, which further encourages space efficiency and responsibility for occupancy costs.

BENEFITS:

• Lower real estate and associated costs by improving space utilization and enabling the disposition of excess inventory.
• Reduce overall carbon emissions and workplace operating costs based on a smaller, more efficient facilities footprint resulting from improved space utilization.
• Provide flexibility to accommodate a mobile workforce and increase employee satisfaction.
• Allow easy implementation of chargebacks to encourage responsible and efficient use of space.